January 2020

January 16th 2020, San Francisco

AGENDA

Prior to the meeting, please add items for discussion here:

1. Review Agenda

2. Budget

3. Annual Report Presentation & Rewards

4. Fundraiser Postmortem

5. New Partnerships

MINUTES

Scribe: Ben Ward

Present:

• Amanda Guest, General Manager

• Ben Ward, Secretary, Technical Director

• Will Craven, President of the Board

• Tom Tierney

Guests:

• Forrest Guest, Treasurer

18:24 - Budget

• Books are balanced and the budget is published.

• 2019 goal was to get to a budget of $100,000. We met the goal! Made the goal on top of our largest one-of donation.

• Budget is primarily spent on people and programming.

• Discussed how Amanda’s salary should grow. She’s underpaid compared to this kind of position in a more established organization, but we also want to keep our people cost balanced without other expenses. Amanda’s annual review is in March. Considered an additional review later in the year.

• A side discussion about whether Tom could start serving a Hanky Panky in order to lure Paul Sulway into helping out with ads.

• Equipment cost: Lots of big ticket items last year that will last years. Hard to exactly predict the expenses so planning to remain consistent.

• 2020 emphasis on fundraising is about significantly growing our grant income.

• Expect to maintain a relationship with Josef Krebs and company for consulting and grant writing.

• VOTE: In favour of the budget for 2020. Passed.

• VOTE: Formalise accounting of 2019 numbers. Passed..

19:08 - Annual Report Presentation & Awards

• Nick has been crunching the database to get interesting insights.

• Ben will look for some interesting listenership stats worth celebrating.

• We should start taking manual records of weekly/monthly stats, since we don’t have an automated method.

• Working on the physical awards — want to do something fun, don’t want to be wasteful.

• Event is on the 26th.

Fundraiser Postmortem

• It went really well! We beat the target: Raised > $20,000

• 17 DJs made big contributions.

• Gala was a huge success.

• Some large donations straggling into 2020 (not counted yet, so a good new year bonus!)

New Partnerships

• Salesforce/Transbay Park — Want to do a concert series. Budget is TBD.

  • Tentative plan: First Fridays lunchtime; noon–1:30pm

  • Investigate larger series ala MUSH later in the year.

• We have a contact at the Ferry Building. No news yet.

• Working with Sonny Smith on a live music concept.

Other Business

• Motion to move Amanda’s future annual reviews (after this March) no later than December 15th each year (to align with budget revisions.) Passed.

ACTION ITEMS

• • Ben, Will, Tom

    • Plan Amanda’s annual review for March.

  • Ben

    • Stats for the report

      • Content on the site

      • Listenership

      • Archives played/shows created

  • Tom

    • Investigate bar-rewards as possible awards for the 26th.

  • Will

    • Work with Thor for his Feb 2nd event.

  • Amanda

    • Finish annual report

  • Forrest

    • State and Federal tax filings.

    • Shift focus to grant writing and board recruitment.

20:07 — Meeting adjourned.