October 2020
October 15th 2020, San Francisco
Last updated
October 15th 2020, San Francisco
Last updated
Review Agenda & Vote [Ben]
Vote to approve previous minutes [Ben]
Prior to the meeting, please add items for discussion here:
Committee Reports
Tech Committee- Ben to begin holding structured meetings
Events Committee- would like to recruit livestream help
Board Development Committee- BFF.fm really needs a Treasurer who is not Forrest. Maybe we need to give everyone the action item of seeking potential candidates?
Update on Ferry Building
Impacts on fundraising
Impact on our relationship with The Secret Alley
Performance review planning: Creation of agenda for Executive Director review.
Materials:
.
Open for public comment
Any other business?
Scribe: Ben Ward
Present:
Amanda Guest, Chair, Executive Director
Caryn Kesler, Creative Director
Tom Tierney, Vice Chair
Ben Ward, Secretary, Technical Director
Absent:
Erika Delgado, Events Director
Present majority votes YES to approve the September minutes.
Present majority votes YES to adopt the proposed minutes.
Looking to get more people involved in the Besties Bash — especially for streaming and video editing.
Next Bashie Bash should be at the end of the month, fits with halloween.
Podcast launched, final clean-up in progress.
Trying to pick out the final stats provider for the podcast network.
Ben tried to kick off a fresh round of involvement with the tech committee to set up “office hours” style meeting process.
Forrest running budget again for next year to determine how much we’d need to raise at the end of the year.
Noting that we did have to dip into the savings float for the first time; so things are a little tight.
We lost 10 bestie supporters over the course of the year, and we’ve had a reduction in DJs paying dues.
EOY fundraiser emails will go out in about 3 weeks.
We really need a treasurer who isn’t Forrest. Need to prioritize recruitment.
Ads: Meeting next week w/ Paul to determine podcast network ad strategy.
Press: Great press for the Ferry Building, didn’t get much cross-over to podcast network, but drove big website visit boost.
Lots to talk about!
We moved in last week, under a time-crunch to get visible by October 8th to coincide with the event.
SFGate and Examiner came to take photos, interviews and got press. We were on the front page of the Examiner!
Has prompted a flurry of donations, which is also great.
Ferry Building are really thrilled too, seems to be appetite for future planning.
Focus now is to dial it in, build out the schedule.
We still have some additional insurance costs to incur before the end of the year.
BurritoJustice stopped by Roll Over Easy this morning and took pictures too.
We’ve also had new DJ applications for new shows off the back of the visibility.
We still don’t really have use of the studios in the Alley, things for the future are a bit unclear due to the pandemic. Secret Alley are planning fundraisers of their own.
We do still want to operate at least two studios — continuing to support recording is something we want to do.
We’ve reviewed Josef’s input and some of the external links we will put together an outline of the review; it will be based around the organization goals, with a breakdown of the headings we want to answer.
From that outline we will all review, and agree that we have the knowledge to answer them, or if there are others off the board whose input needs to be asked.
Caryn and Tom will prepare that outline and distribute to the group. We’ll sign off on that at the next board meeting, and finalize how missing info will be gathered.
No public comments.
No other business.
Board member to send a meeting summary to the BFF.fm community: XXXX
Amanda
Put together end of year fundraising plan and budget
Ben
Set up a bi-weekly BFF Open Hours for drop in tech/creative/etc.
Set up Board Slack reminder
Caryn
Create BFF.fm brand compliant party parrot GIF
With Tom, prepare the outline for Amanda’s Annual Review.
Tom
With Caryn, prepare the outline for Amanda’s Annual Review.
The next meeting of the BFF.fm board is scheduled for 6pm on November 18th. See for more information.