June 2021
June 17th 2021, San Francisco (Remote)
Agenda
Opening Items
Review Agenda & Vote [Secretary]
Vote to approve previous minutes [Secretary]
Discussion Topics
Committee Updates
Review Action Items
Returning to studios
Partnerships
Scavenger Hunt- review PR proposal
Closing Items
Open for public comment
Any other business?
Minutes
Scribe: Caryn Kesler
Present:
Erika Delgado, Events Director
Amanda Guest, Chair, Executive Director
Caryn Kesler, Vice Chair, Creative Director
Jenn Lemon, Treasurer
Brandon Paski
Absent:
Ben Ward, Secretary, Technical Director
18:05 - Convene, Vote on Agenda & Previous Minutes
Voted YES to approve the May minutes.
Voted YES to adopt the proposed agenda.
18:07 - Committee Updates
Events
Besties Bash was yesterday, went well. Are now thinking about when we can do indoor Besties Bashes.
Amanda has spoken to Noel about the Secret Alley, figuring out if other tenants will be ok with the noise. Will be working out how they want to handle in-person events going forward.
Based on conversations in Slack, might be able to have events at the Complex, Amanda and Eddie to talk to Devin.
Potential partnership with Eli/Throwing Bos, more updates to come. Conversations just starting.
Snaps for Brandon for web hosting the Besties Bash.
Marketing
Brandon met with Red Bay Coffee about some partner events at the Ferry Building.
Brandon’s first ticket giveaway is coming up. He’s working on scheduling a meeting with Noise Pop about being a part of the 20th St Block Party.
Brandon, Clair, and Amanda met to discuss email strategy/marketing and donors.
Fundraising
No plans right now for a summer fundraiser.
Launched a fundraiser w/ Roll Over Easy and Amos Goldbaum. Going well so far, have made over $1200 with 2 weeks to go.
New email templates for Emma.
Heard back about a COVID grant, but didn’t get it. That particular grant had a huge response, so they’re going to do a second round and we’re going to try for round 2.
We purchased a new PA system, covered via fundraising.
Tech
Notes from Ben in absentia
Although Empire didn’t send us any confirmation, the BFF.fm iOS app is functioning again. Empire have not yet explained the fault or how long it was broken for.
Besties Backer page still ticking away on the back burner: Allison says she’s available to contribute after a busy month, so trying to tick that along
Ben is back on 24th, has wisdom tooth surgery on 30th, so expect slow reintegration into things.
Shipped Creek update to make publication stage obvious for broadcasts and reduce cases of DJs not publishing per-record broadcasts and missing the automation system.
Board Development
Clair has requested to join the Board to lead the fundraising committee. The board to review next month.
Music
Local Music channel set up in Slack. Devin has been diving into being the local music director - he’s working with others to start brainstorming ideas. He wants to survey bands to see how we can help them in the local music scene.
Finance
No updates this month
Action Items
Help with outdoor event ideas
Still looking for outdoor venues
Amanda to follow up with Devin, inviting him to become the local music director
He’s set up as the local music director, has minions, things are happening
Action item: have a meeting/gather taskforce for planning the Scavenger Hunt
Going to work on this when Ben is back
Amanda working on the strategic plan
All committees coalescing after the pandemic, going to wait a little longer
Caryn: window graphic for ferry building, will meet up with Amanda
Going to revisit after Caryn’s arm is better
18:28 - Returning to Studio
Have invited people to be back in the studio from 8am to 10pm. Everyone is mostly back or coming back soon.
Have had the conversation with DJs who have left the Bay Area about scheduling.
10 shows are moving around in July.
18:31 - Partnerships
Covered in the marketing update
Cuesa event led to them offering us other events, a BFF dj will be DJing this Saturday at a Juneteenth event. They love us now.
The Ferry Building has also booked bff to dj 3 more events over the summer.
18:34 - Scavenger hunt
We have $10k in pledges, but have only received a portion of that, which is concerning.
Incentivize bands with profit-sharing? We need a trophy.
19:03 - Public Comments
No public comments this month.
19:04 - Any other business?
When will the board meet in person again
19:10 - Meeting adjourned.
Action Items
The board to review PR proposal
Tinytivities
Last updated