July 2025

July 8, 2025, San Francisco

Agenda

  • Review Agenda & Vote

  • Vote to approve June minutes

  • Resolve Previous Action Items

  • Discussion Topics

Discussion Topics

  1. Executive Update

    1. BFF.fm Town Hall - recap, debrief, follow-up

    2. Updated Station Governance section

    3. Tech & Fundraising Committees

  2. Board Committee Updates

    1. Board Development Committee

    2. Finance Committee

  3. Policies in Development

Closing Items

  • Public Comment?

  • Anything from board committees not covered?

  • Any other business?

Minutes

Attendance not recorded.

6:00 pm — Convene, Vote on Agenda & Previous Minutes

Voted YES to adopt the proposed agenda.

Voted YES to approve last month’s minutes.

Review Previous Action Items

  • [Board] Further discuss and form the Board Evolution Working Group (now we’ve all joined the Board Development Committee, what’s next?)

  • [Board] Review the Shakespeare Festival board example

  • [Kerri and Amanda] Creative writing ideal board member profile draft (pause on this until we discuss with Addie Rose)

  • [Irving] Finish purchase order form, pick up debit card, check BFF PO Box

  • [Amanda] Circulate Town Hall deck (done)

  • [?] Bring the board meeting slackbot back

  • [Amanda] Share budget breakdowns with committee co-chairs

Discussion Topics

Previous Action Items:

  • Bank has changed the terms of our account and now all cards are debit cards, so we may need to open a credit card separately. Irving and Forrest and Amanda to discuss.

Town Hall Debrief:

  • A lot of set-up was on Amanda and Forrest - make sure that tasks are broken out better ahead of time next time.

  • Felt rushed for many of us, confusing who was in charge of the meeting - board? Station leadership? Amanda?

    • Establish a cadence so we can plan ahead

    • Confusion about who and how to present - some of our people are slides people and some are not (doesn’t need to be corporate, it's just important to have slides for accessibility)

    • Consider having a station leadership charm school - give people an overview or training on presentations, etc. - guide for tips on how to be a committee chair; some tips coming out of marketing with Jo and Kerri.

    • Great to see different approaches - it doesn’t have to be a certain way.

Station leadership should run the Town Halls, in collaboration with Amanda, with board presentations as appropriate.

Executive Director:

  • Role definition now in the Handbook! Board should review so that we can give any feedback on how that’s structured.

  • Review the recent CAC application - possibly a good thing to add to the handbook, the About page of the website, etc.

Tech & Fundraising Committees:

  • Tech Committee: with leadership stepping down, what is next for the Tech Committee?

    • Coding skills: website, doorbot (How complicated does the website need to be? Should we think about hiring someone for tech work?)

    • Can we map things to other committees?

    • How do we build a collaborative culture? Is it a committee or a team?

    • Ben and Jim are dealing with problems as they arise - Ben is thinking about it, see if he has any ideas

  • Will talk about onboarding at the next Station Leadership meeting

  • Fundraising Committee: easing back into it via the underwriting project - possibly have a charm school about underwriting, send emails out together

    • Birthday planning meeting tomorrow - $5k goal for birthday

    • Can we do a pop-up Charm School ahead of time?

Board Development Committee:

Amanda to reach out to Addie Rose to see if she can help us kick off recruiting, get a bid for a retreat.

Policies:

  • Add to policies to-do: Board Conflict of Interest policy

Any other business:

  • Programming working on Automation project - music for our library - can we fund for this possibly next year? Or should we rely on band outreach primarily? Try band outreach before adding to budget.

  • Broadcasting two hours of dead silence last weekend - nobody in #tech-help - we might need a process - reboot the server with special teams access through 1password - silence detection possible to add? Tech Committee has discussed to see - maybe Jim can take it over

  • Board Slackbot - bringing it back when the Governance board is officially convened - hold until we get there

Action Items

  • [Kerri] Post minutes to Board Gitbook/website

  • [Irving] Finish purchase order form, pick up debit card, check BFF PO Box

  • [Irving] Provide budget for midyear SF Grants for the Arts grant/update (due end of July)

  • [Everyone] Read and review the new description of the ED role in the Handbook

  • [Everyone] Review grant proposal for CAC - includes an overview of where the organization

  • [Amanda] Reach out to Addie Rose for board development proposal

  • [Amanda] Post contest terms online, add to the giveaways Google Form

  • [Amanda] Share budget breakdowns with committee co-chairs - will do more in the end-of-year timeframe

PreviousAugust 2025NextJune 2025

Last updated