October 2025

October 14, 2025, San Francisco

Agenda

  • Review Agenda & Vote

  • Vote to approve August minutes

  • Resolve Previous Action Items

  • Discussion Topics

Discussion Topics

  1. Executive Update

  2. Board Committee Updates

    1. Board Development

    2. Finance Committee

  3. Fundraising/Development

Closing Items

  • Public Comment?

  • Anything from board committees not covered?

  • Any other business?

Minutes

Present:

  • Amanda

  • Irving

  • Mark

  • Clair

  • Kerri

Absent:

  • Erika Delgado, Board Member at Large

6:00 pm — Convene, Vote on Agenda & Previous Minutes

Voted YES to adopt the proposed agenda.

Voted YES to approve last month’s minutes.

Review Previous Action Items

  • [Irving] Finish purchase order form

  • [Irving] pick up debit card, check BFF PO Box

  • [Kerri] Post minutes to Board Gitbook/website

  • [Amanda] Share budget breakdowns with committee co-chairs - done with all but fundraising/marketing, which will be part of 2026 year-end strategy planning

  • [Irving] - share form with the Ops Committee

  • [Mark] - write up the info on the trademark so we can vote on it @ our next board meeting

  • [Everyone] - think of ways the board can support our EOY fundraising

Policies in Development:

  • Brand Guidelines for visual assets

  • DJ endorsements/conflict of interest- goal: implement for January term

  • DJ payola/plugola (draft in handbook)

  • DJ offsite live streaming policy- goal: implement for January term

Discussion Topics

Executive Update: Conversations with Peer Organizations

  • WFMU - Amanda met with their program director. They liked our decentralized format, not reliant on too many third party platforms. They have substantial budget.

    • Chat function on website, we like theirs but it needs a bespoke mod system which is cumbersome

    • Discussed board composition and meeting structure - they did go through a difficult financial time, have worked to improve board understanding of budget.

    • Recommended a regular cash flow report

    • Talked a lot about fundraising. All of their DJs participate in the fundraising - merch for each radio show, all DJs design their own. Depending on what the item is, the station pays up front but have to be a DJ for 5 years to get a shirt and other limitations. DJs largely pay for promo items but station gives some money toward purchase.

    • Other cool things they do: record bands doing live sessions and create compilation; mixtapes based on playlists

Board Committee Updates

Board Development

  • Clair stepping away until June 2026 to manage work chaos, will continue to be on Slack and will be in touch with Amanda as things at work hopefully calm down.

  • Kerri to end term early at end of 2025 to focus on Marketing Committee role - building a tremendous team, needs Kerri’s full support.

Prospect Outreach

  • Brandon Paski- Phase 2; completed board profile and meeting with one of new board prospects. Also happy to talk with other candidates.

  • Kenya Lewis- Phase 2; Kerri and Mark working to connect with her. Mark next week, should ask Brandon if he wants to join.

  • Daniel Strickland- Phase 2; Mark met with him, Amanda will start a conversation with him about other connections.

  • Reina Shinohara- Kerri reached out last week, waiting to connect.

  • Amanda posted LinkedIn job description, talking with somebody tomorrow.

  • New potential candidate: Nathan Pham of FanFly - also responded to the LinkedIn post. Has worked in music tech, now at a fan to artist ticket platform. Amanda talked with him and has asked Brandon to talk with him. Opportunity to professionalize some of our events.

Finance Committee

  • Finance overview, leading into Q4 - roughly $64K in assets right now. Irving working on taxes and Amanda working on updates to operational budgets. Need to raise more than $6K for end of year.

  • Ahead on recurring donations for the year - planned on 10K and at $13,285. Will have more before end of year. Estimate we'll be at about 15K from donors and 18K from DJs by end of year.

  • Made significant strides in matching donors this year.

  • Amanda previewed updated budget for 2026, including setting aside money for LPFM expert, equipment budget reflects small consumables we need regularly w/ contingency for bigger purchases. Listening parties: for 2026 can we get funding before committing to them? Increased merch budget to align with rising costs.

  • If projections hold, our budget will meet expenses before the FY starts for the first time.

  • Financials need to be ready for SFAC application - last year’s comments on our grant, which wasn’t funded, provided good information we can quantify for this year’s application. Believe with some work can address the comments and have a chance of getting funded.

Fundraising/Development

  • How will the board support our EOY fundraising goals? Goal 5K, details of campaign aren’t set yet, would like it to be similar to buddy system/rent party fundraisers. Create a board team w/ a small goal?

  • Fundraising committee meeting 10/26. Invited DJ prospects.

Other business

  • Overview of draft 2026 priorities for committees shared - how do board priorities translate to actionable items for each committee

  • Upcoming meetings. Amanda will be out of town in December, and holidays are coming up.

November meeting moved to 11/18 and December board meeting cancelled.

Action Items

  • Irving: Update financials before Nov. 10 grant deadline

  • Amanda: clean up ‘26 budget and present for voting at Nov. meeting.

PreviousNovember 2025NextAugust 2025

Last updated