> For the complete documentation index, see [llms.txt](https://board.bff.fm/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://board.bff.fm/minutes/meetings/2025/october-2025.md). # October 2025 ## Agenda * Review Agenda & Vote * Vote to approve August minutes * Resolve Previous Action Items * Discussion Topics ### Discussion Topics 1. Executive Update 2. Board Committee Updates 1. Board Development 2. Finance Committee 3. Fundraising/Development ### Closing Items * Public Comment? * Anything from board committees not covered? * Any other business? ## Minutes Present: * Amanda * Irving * Mark * Clair * Kerri Absent: * Erika Delgado, Board Member at Large ### 6:00 pm — Convene, Vote on Agenda & Previous Minutes {% hint style="success" %} Voted YES to adopt the proposed agenda. {% endhint %} {% hint style="success" %} Voted YES to approve last month’s minutes. {% endhint %} ### Review Previous Action Items * \[Irving] Finish purchase order form * \[Irving] pick up debit card, check BFF PO Box * \[Kerri] Post minutes to Board Gitbook/website * \[Amanda] Share budget breakdowns with committee co-chairs - done with all but fundraising/marketing, which will be part of 2026 year-end strategy planning * \[Irving] - share form with the Ops Committee * \[Mark] - write up the info on the trademark so we can vote on it @ our next board meeting * \[Everyone] - think of ways the board can support our EOY fundraising \ Policies in Development: * Brand Guidelines for visual assets * DJ endorsements/conflict of interest- goal: implement for January term * DJ payola/plugola (draft in handbook) * DJ offsite live streaming policy- goal: implement for January term ### Discussion Topics **Executive Update: Conversations with Peer Organizations** * WFMU - Amanda met with their program director. They liked our decentralized format, not reliant on too many third party platforms. They have substantial budget. * Chat function on website, we like theirs but it needs a bespoke mod system which is cumbersome * Discussed board composition and meeting structure - they did go through a difficult financial time, have worked to improve board understanding of budget. * Recommended a regular cash flow report * Talked a lot about fundraising. All of their DJs participate in the fundraising - merch for each radio show, all DJs design their own. Depending on what the item is, the station pays up front but have to be a DJ for 5 years to get a shirt and other limitations. DJs largely pay for promo items but station gives some money toward purchase. * Other cool things they do: record bands doing live sessions and create compilation; mixtapes based on playlists **Board Committee Updates** **Board Development** * Clair stepping away until June 2026 to manage work chaos, will continue to be on Slack and will be in touch with Amanda as things at work hopefully calm down. * Kerri to end term early at end of 2025 to focus on Marketing Committee role - building a tremendous team, needs Kerri’s full support. **Prospect Outreach** * Brandon Paski- Phase 2; completed board profile and meeting with one of new board prospects. Also happy to talk with other candidates. * Kenya Lewis- Phase 2; Kerri and Mark working to connect with her. Mark next week, should ask Brandon if he wants to join. * Daniel Strickland- Phase 2; Mark met with him, Amanda will start a conversation with him about other connections. * Reina Shinohara- Kerri reached out last week, waiting to connect. * Amanda posted LinkedIn job description, talking with somebody tomorrow. * New potential candidate: Nathan Pham of FanFly - also responded to the LinkedIn post. Has worked in music tech, now at a fan to artist ticket platform. Amanda talked with him and has asked Brandon to talk with him. Opportunity to professionalize some of our events. **Finance Committee** * Finance overview, leading into Q4 - roughly $64K in assets right now. Irving working on taxes and Amanda working on updates to operational budgets. Need to raise more than $6K for end of year. * Ahead on recurring donations for the year - planned on 10K and at $13,285. Will have more before end of year. Estimate we'll be at about 15K from donors and 18K from DJs by end of year. * Made significant strides in matching donors this year. * Amanda previewed updated budget for 2026, including setting aside money for LPFM expert, equipment budget reflects small consumables we need regularly w/ contingency for bigger purchases. Listening parties: for 2026 can we get funding before committing to them? Increased merch budget to align with rising costs. * If projections hold, our budget will meet expenses before the FY starts for the first time. * Financials need to be ready for SFAC application - last year’s comments on our grant, which wasn’t funded, provided good information we can quantify for this year’s application. Believe with some work can address the comments and have a chance of getting funded. **Fundraising/Development** * How will the board support our EOY fundraising goals? Goal 5K, details of campaign aren’t set yet, would like it to be similar to buddy system/rent party fundraisers. Create a board team w/ a small goal? * Fundraising committee meeting 10/26. Invited DJ prospects. **Other business** * Overview of draft 2026 priorities for committees shared - how do board priorities translate to actionable items for each committee * Upcoming meetings. Amanda will be out of town in December, and holidays are coming up. {% hint style="success" %} November meeting moved to 11/18 and December board meeting cancelled. {% endhint %} ### Action Items * Irving: Update financials before Nov. 10 grant deadline * Amanda: clean up ‘26 budget and present for voting at Nov. meeting.