June 27th 2019, San Francisco

AGENDA

Prior to the meeting, please add items for discussion here:

1. Review Agenda

2. Committee Updates

   1. Tech

   2. Content

   3. Others

3. Mush Report

4. Board Profiles

5. Fundraising/Summer Sustainer Update

6. Action Items for Next Month

MINUTES

Scribe: Ben Ward

Convene as Best Frequencies, Inc. Board of Directors

Present:

• Ben Ward

• Amanda Guest

• Tom Tierney

• Guest: Forrest Guest

19:15: Finances & Fundraising

• Reviewed annual finances w/ Forrest (treasurer.)

• Events are currently costs. Should we consider ways in the future to tie specific fundraising to events: e.g. dedicated fundraiser for Bestie Bash

• Or, would love for the event to be free (paid for somehow), with possibility of dedicating the events to raise for another cause.

Mush. “A financial suck”

• We’re half way through.

• Moving from Marina Lawn to Ferry Lawn.

• Ferry Lawn hosts successful movie night, will cross-promote.

• Bar breaking even; not significant income to BFF as hoped.

• Expect to come out of this about flat — which wasn’t the plan but not a disaster.

• Some investment in equipment — can reuse for Bestie Bashes, back-up, etc.

• Volunteers

  • Reasonable participation from DJs

19:40. Post townhall thoughts.

• Lots of people want to be on committees

• Few people want to run committees

• Pretty dependent on Amanda to kick off each of these things.

• Throwin’ Bo’s

  • Discovered us through Bestie Bash

  • Interested in doing a show

  • Might be able to help promote shows

  • Will meet with them; then convene committee

• Tech

  • Haven’t convened committee yet.

  • Working on website hosting

  • Reviewing analytics & alerting platform for site reliability

Summer Sustainer

• We’re not hitting the goal

• Short lead time, not many people participating

• New DJs are killing it!

• Still confident that if everyone participated we could hit the goal — every DJ needs < 1 bestie.

• We need a development director to scale up

Board effectiveness

• Next time (without Will in absentia) we’ll try to nail down more specifically our roles, try and take an action item each month.

• Establish standard reporting for each member/committee.

Action Items

• Tom

  • Set up event sponsor meetings

  • Will follow up with accountants w/r/t/ treasurer position.

  • Help Rome set up underwriting efforts

• Ben

  • Convene the tech committee

• Amanda

  • Research and reach out regarding committee structures for review next board meeting.

  • Sync with our pro bono consultant who helped with the strategic plan and figure out next specs.

  • Focus on the development director position. Could we hire someone on a contract?

• Will

  • Plan the agenda for next month

—

20:38 — Meeting adjourned.