June 2019

June 27th 2019, San Francisco

AGENDA

Prior to the meeting, please add items for discussion here:

  1. Review Agenda

  2. Committee Updates

    1. Tech

    2. Content

    3. Others

  3. Mush Report

  4. Board Profiles

  5. Fundraising/Summer Sustainer Update

  6. Action Items for Next Month

MINUTES

Scribe: Ben Ward

Convene as Best Frequencies, Inc. Board of Directors

Present:

  • Ben Ward

  • Amanda Guest

  • Tom Tierney

  • Guest: Forrest Guest

19:15: Finances & Fundraising

  • Reviewed annual finances w/ Forrest (treasurer.)

  • Events are currently costs. Should we consider ways in the future to tie specific fundraising to events: e.g. dedicated fundraiser for Bestie Bash

  • Or, would love for the event to be free (paid for somehow), with possibility of dedicating the events to raise for another cause.

Mush. “A financial suck”

  • We’re half way through.

  • Moving from Marina Lawn to Ferry Lawn.

  • Ferry Lawn hosts successful movie night, will cross-promote.

  • Bar breaking even; not significant income to BFF as hoped.

  • Expect to come out of this about flat — which wasn’t the plan but not a disaster.

  • Some investment in equipment — can reuse for Bestie Bashes, back-up, etc.

  • Volunteers

    • Reasonable participation from DJs

19:40. Post townhall thoughts.

  • Lots of people want to be on committees

  • Few people want to run committees

  • Pretty dependent on Amanda to kick off each of these things.

  • Throwin’ Bo’s

    • Discovered us through Bestie Bash

    • Interested in doing a show

    • Might be able to help promote shows

    • Will meet with them; then convene committee

  • Tech

    • Haven’t convened committee yet.

    • Working on website hosting

    • Reviewing analytics & alerting platform for site reliability

Summer Sustainer

  • We’re not hitting the goal

  • Short lead time, not many people participating

  • New DJs are killing it!

  • Still confident that if everyone participated we could hit the goal — every DJ needs < 1 bestie.

  • We need a development director to scale up

Board effectiveness

  • Next time (without Will in absentia) we’ll try to nail down more specifically our roles, try and take an action item each month.

  • Establish standard reporting for each member/committee.

Action Items

  • Tom

    • Set up event sponsor meetings

    • Will follow up with accountants w/r/t/ treasurer position.

    • Help Rome set up underwriting efforts

  • Ben

    • Convene the tech committee

  • Amanda

    • Research and reach out regarding committee structures for review next board meeting.

    • Sync with our pro bono consultant who helped with the strategic plan and figure out next specs.

    • Focus on the development director position. Could we hire someone on a contract?

  • Will

    • Plan the agenda for next month

20:38 — Meeting adjourned.