> For the complete documentation index, see [llms.txt](https://board.bff.fm/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://board.bff.fm/minutes/meetings/2024/march-2024.md). # March 2024 ## Agenda * Review Agenda & Vote -Approved * [Vote to approve previous minutes](https://docs.google.com/document/d/1HBTF4eBNaFhOdYDYFVIJEblPxGdsKlRT0ArB4ewUt7k/edit#heading=h.qa7bqed2rd19) -Approved ### Discussion Topics 1. Board Development * Mark Pearson introduction and Q\&A * Nomination and vote * BFF.fm Advisory Board 2. LPFM Update * 6:30pm Michael Brown to join and review LPFM process so far and next steps 3. KEXP partnership * KEXP asked for a list of ways they can support us to be prepared for a meeting Friday morning 4. Review Action Items * Brandon to fill out [Fundraising Calendar](https://docs.google.com/spreadsheets/d/1OZI6nu1juLKetn1abWnRMGdM8_6Fehbi/edit#gid=2036750973) with items from board retreat - Have not started, Clair did fill out some action items. Brandon to fill out Q2 - Q4. * Brandon, Irving and Amanda to meet for Town Hall - PIck a June date * Calendar items - Valentine's Day Fundraiser check in * Pick your ideal board members! Meeting Wed Mar 27 at 5pm * Succession planning * Update deck for Underwriting, New Deck for Major Donor Cultivation, Update General Operating Request for Support **- Amanda and Clair** * Annual Report- Note in calendar for **Irving** that says review 2023 budget, **Amanda** layout, **Ben** stats * Create social graphics for donor and underwriter decks that can be used for other things throughout the year **- Kerri** * Town Hall by Jan 15 (for DJs/volunteers, not other donors). TY gift or certificate for top fundraisers. - **Brandon** * Push to June. - decide on date and responsibilities at Jan. board meeting * Ask folks that gave a one time gift in last FY (under $250) to consider becoming Besties; ask current Besties and DJs to increase monthly contribution by $5 or $10 - ??? **- Irving will claim task, (will draft template before sending)** * *My bad, I still need to do this! - Irving* * Target meeting with three new corporations **- Clair to move to Q2** * Fundraising committee working on some of this, needs board support. * Start planning for hosted presentations at the three corps above, goal: engage employees in corporate giving **- Clair to move to Q2** 5. Finance (notes from Irving) * Survived the annual subscriptions, financial outlooking solid * [Current balance sheet](https://docs.google.com/spreadsheets/d/1qnuzZg-mrFwKtMzrD3RIuruSQXKa0BGuwcOnNfx7wc8/edit?usp=sharing) * February 2024 February 2023 * Checking $18,515 $25,561 * Savings $42,516 $25,010 * **Total** **$61,031 $50,571** * Next step is filing taxes for 2023 year ### Closing Items * Open for public comment * Any other business? ### Minutes Present: * **Amanda Guest**, Chair, Executive Director * **Brandon Paski**, Secretary, Chair of Marketing Committee * **Irving Pham**, Treasurer * **Clair McDevitt**, Chair of Fundraising Committee * **Ben Ward**, Technical Director Absent: * **Erika Delgado**, Board Member at Large * **Caryn Kesler**, Vice Chair, Creative Director * **Kerri O’Malley**, Chair of Content Marketing Subcommittee ### 6:02 pm — Convene, Vote on Agenda & Previous Minutes Vote **YES** to approve the minutes. Vote **YES** to adopt the proposed agenda. ### 6:11 pm— Discussion Topics ### **Key Discussions:** #### **LPFM (Low Power FM) Update:** * Amanda updated the board on the LPFM construction permit granted on March 5th. * Michael Brown, the LPFM engineer, joined the meeting to discuss the LPFM project. * The current permit location on Mount San Bruno is not ideal due to its one-watt signal and high elevation. * Alternative sites being considered include San Francisco State University (SFSU) and Park Merced. * Michael provided a coverage map and explained the signal reach from SFSU. * KDFC, a classical station, threatened legal action if BFF's signal interfered with theirs. * Michael suggested that KDFC is less concerned now that BFF plans to broadcast from a lower elevation. * The board discussed following up with SFSU and exploring other site options. * Michael will be unavailable for most of April due to travel. #### **KEXP's Presence in San Francisco:** * Amanda attended KEXP's launch event and shared observations. * The event was well-attended by BFF DJs and community members. * Concerns were raised about KEXP's messaging and the representation of the local music scene. * KEXP has publicly identified BFF as a partner, which has led to additional press. * Ethan from KEXP requested a meeting to discuss specific actions for supporting BFF. * A document was created to map out potential support areas from KEXP, including DJ mentorship, co-presented shows, operational support, and more. * The board discussed prioritizing operational support, DJ incubator programs, and co-presented shows. #### **Advisory Board/Council:** * The board agreed to call the advisory entity "The Advisory Council." * The Advisory Council will consist of individuals who can provide expertise and support on an as-needed basis. * A less formal vetting process was suggested for Advisory Council members compared to the board. * The board development committee will handle the vetting process, with a potential interview or "vibe check" for candidates. * The board discussed reaching out to potential Advisory Council members, including Ben Fong-Torres. #### **Financial Update:** * Irving provided a financial summary, noting a healthy balance compared to the previous year. * The station is in a stable financial position, with ongoing donations and grant funding. #### **Action Items:** * Fundraising calendar needs to be filled out for the upcoming quarters. * Town Hall planning to be scheduled for June. * Board development committee to meet and discuss potential board and Advisory Council members. * Succession planning to be discussed further, possibly with insights from KEXP's recent experience. * Advisory Council to be formed with clear expectations and potential for informal meetings. #### **Other Business:** * Clair shared a positive encounter with a local band that will be featured on BFF. * Ben announced the impending arrival of his baby this summer, which was celebrated by the board. #### **Adjournment:** * The meeting was adjourned with appreciation for the extended time and contributions from all members. ### 8:41 pm — Meeting adjourned. The next meeting of the BFF.fm board is scheduled for 6pm on May 16 2024. See [https://board.bff.fm](https://board.bff.fm/) for more information. ### Action Items * Brandon to fill out [Fundraising Calendar](https://docs.google.com/spreadsheets/d/1OZI6nu1juLKetn1abWnRMGdM8_6Fehbi/edit#gid=2036750973) with items from board retreat * Brandon, Irving and Amanda to meet for Town Hall * Calendar items * Pick your ideal board members! * Succession planning