May 2024
May 23rd 2024, San Francisco
Agenda
Review Agenda & Vote
Discussion Topics
Board Development
LPFM Update
KEXP partnership
Review Action Items
Finance
Closing Items
Public Comment
Any other business?
Minutes
Present:
Amanda Guest, Chair, Executive Director
Brandon Paski, Secretary, Chair of Marketing Committee
Irving Pham, Treasurer
Clair McDevitt, Chair of Fundraising Committee
Ben Ward, Technical Director
Caryn Kesler, Vice Chair, Creative Director
Kerri O’Malley, Chair of Content Marketing Subcommittee
Absent:
Erika Delgado, Board Member at Large
Public:
Christa Hartsock
6:02 pm — Convene, Vote on Agenda & Previous Minutes
Vote YES to approve the minutes.
Vote YES to adopt the proposed agenda.
Board Development
Christa is joining us today (HI CHRISTA 👋)
Leads on Art director, others
Amanda is doing a lot of the design work
Ideally looking for someone else to step into this role, offload some responsibility/conflicts for Amanda
Action Item for Brandon to check in with Ashley Graham - Action item for Clair to follow up with Brandon.
Other needs (fundraising, HR director)
Provide blurb/description for art director or fundraising roles for others to reach out to interested parties?
Would only take a few hours a month, consistent visual language across our flyers/social media/posts, etc
Sending specs to designers and making sure they are consistent
LPFM Update
Fundraising: $23,220 to goal
We need additional/continued help with fundraising for this effort
SFSU site meeting May 20 11:30am
Per Brian, 2 viable locations, possibly easy install?
Brian doesn’t feel super comfortable with the backend engineering work that Michael has done
Brian will be the local go-between and Michael will be the technical expert if needed
Still need to talk about pricing with SFSU and monthly rent impacts
Brian and Michael disagree about our impact on KDFC signals
Current cost - $7,000, Expected additional cost - $8,000
Brian said $25,000 was a reasonable fundraising goal for equipment, plus 1 year of rent
Future considerations, rent contract, insurance liabilities and how it affects current BFF.fm commercial insurance policy
Hamid has been pretty “chill” about the situation so far, he has had experience with cell providers and such, so is briefed with this type of rental agreement/situationship
Michael needs to go back to the FCC about a change of venue/location for the broadcasting
This is the first major contract that we need to review, so this is new territory
Ben had a question about the timing of the contract and if we were presented and how quickly we would need to respond, etc
We could bring in Alan Korn back in to review this, since he has experience with KUSF contract
Clair proposed a sub-committee to review the contract and the particulars, so the nuances don’t need to be discussed with the entire board
What FCC training would be needed for DJ’s? In-house or contracted?
Amanda has updated the handbook with FCC guidelines but basically:
No swearing
Play station ID’s (need to be formatted a certain way)
No selling things! (Payloa)
Amanda talked with KXSF but they haven’t documented anything 🤷
KEXP partnership
Ethan (CEO) and Betsy (director of development) to attend July 18 board meeting
They just want to chat with us and see how we do things and offer suggestions
October DJ training session
Haven’t set an EXACT date and time but possibly week of Oct 18, where KEXP DJ’s teach our DJ’s how to DJ
Chris Kellogg (Director of Programming) has a standing monthly meeting with Amanda
Review Action Items
Brandon to fill out Fundraising Calendar with items from board retreat - Have not started, Clair did fill out some action items. Brandon to fill out Q2 - Q4.
Brandon, Irving and Amanda to meet for Town Hall - PIck a June date
Start a DM about possible dates
Calendar items - Valentine's Day Fundraiser check in(maybe for 2025)Fundraising/Strategic Plan Dashboard
We need to revisit it and be responsible for reviewing/updating/making the changes
Plan was to have a quarterly check-in with Sara, but we haven’t even gotten there
Pick your ideal board members! Meeting Wed Mar 27 at 5pm
Need more input and discussion about desired attributes for potential board members
Succession planning
Revisit in September meeting
Update deck for Underwriting, New Deck for Major Donor Cultivation, Update General Operating Request for Support - Amanda and Clair
Annual Report- Note in calendar for Irving that says review 2023 budget, Amanda layout, Ben stats
Create social graphics for donor and underwriter decks that can be used for other things throughout the year - Kerri
Town Hall by Jan 15 (for DJs/volunteers, not other donors). TY gift or certificate for top fundraisers. - Brandon
Push to June. - decide on date and responsibilities at Jan. board meeting
Ask folks that gave a one time gift in last FY (under $250) to consider becoming Besties; ask current Besties and DJs to increase monthly contribution by $5 or $10 - ??? - Irving will claim task, (will draft template before sending)
My bad, I still need to do this! - Irving
Target meeting with three new corporations - Clair to move to Q2
Fundraising committee working on some of this, needs board support.
Start planning for hosted presentations at the three corps above, goal: engage employees in corporate giving - Clair to move to Q2
Finance
Taxes filed for 2024
April 2024 April 2023
Checking $12,263 $23,979
Savings $42,516 $25,010
Total $54,779 $48,990
Switching from Loomly instead of Sprout Social, slightly
Any Other Business?
Amanda is on vacation July 7th to 14th - NO DM’S!
Volunteer Event went pretty well
Only half of the registrants attended
However volunteers were interested and engaged (Quality not quantity!)
Public comment
P&L is a publicly accessible document?
7:54 pm — Meeting adjourned.
The next meeting of the BFF.fm board is scheduled for 6pm on July 17 2024. See https://board.bff.fm for more information.
Action Items
Last updated