> For the complete documentation index, see [llms.txt](https://board.bff.fm/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://board.bff.fm/minutes/meetings/2024/november-2024.md).

# November 2024

### Agenda <a href="#isq2qnxilcuv" id="isq2qnxilcuv"></a>

* Review Agenda & Vote
* Vote to approve previous minutes

### Discussion Topics <a href="#gh90gq7a3ij6" id="gh90gq7a3ij6"></a>

1. Review notes from board retreat
   * Transition Working Group
   * New General Manager role
2. Financial review
   * Review income streams
   * Discuss shifting dues model
   * Decide whether to pursue paid staff in the future
   * Discuss overall fundraising strategy
3. Discuss changes to board composition and development
   * Differentiating between Board of Directors and Station Leadership
   * Shift from working board to governance/fundraising board
     1. Adopt “give or get” model
   * Vote to resume monthly meetings during transition phase
   * Determine Interim board chair OR new board vice chair to hold role until Amanda returns - Ben interested in interim board chair, Kerri interested in vice chair.
4. Review Action Items
   * Review upcoming dates on [Fundraising Calendar](https://docs.google.com/spreadsheets/d/1OZI6nu1juLKetn1abWnRMGdM8_6Fehbi/edit#gid=2036750973)
   * Addition to next month’s board meeting agenda- Mark - Legal audit
   * Ask folks that gave a one time gift in last FY (under $250) to consider becoming Besties; ask current Besties and DJs to increase monthly contribution by $5 or $10 - ???&#x20;

### Closing Items <a href="#m2d59stcwc8p" id="m2d59stcwc8p"></a>

* Any other business?

### Minutes <a href="#zdlkpcfvvx1" id="zdlkpcfvvx1"></a>

Present:

* **Amanda Guest**, Chair, Executive Director
* **Brandon Paski**, Secretary
* **Irving Pham**, Treasurer
* **Clair McDevitt**, Chair of Fundraising Committee
* **Ben Ward**, Technical Director
* **Christa Hartsock**, Chair of Tech Committee
* **Kerri O’Malley**, Chair of Content Marketing Subcommittee
* **Mark Pearson**, Board Member

Absent:

* **Erika Delgado**, Board Member at Large

### 6:02 pm — Convene, Vote on Agenda & Previous Minutes <a href="#byvicgateta6" id="byvicgateta6"></a>

Vote **YES** to approve the minutes.

Vote **YES** to adopt the proposed agenda.

### 6:11 pm— Discussion Topics <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

#### Board Meeting Agenda <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

**Agenda Review:** Amanda confirmed that everyone had reviewed the agenda. Christa needed a copy, which Amanda provided.

**Previous Minutes Approval:** The board approved the previous meeting minutes.

#### **Board Retreat Review** <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

**Retreat Outcomes:** Amanda summarized the board retreat, highlighting the decision to transition to a fully volunteer-led organization.

**Executive Director Role:** Amanda will remain the executive director on paper during her break, with a focus on transitioning day-to-day tasks to volunteers.

* Normally Vice Chair would become interim board chair, but we currently do not have anyone in that position

**Volunteer Leadership:** The board discussed creating redundancies and appointing co-chairs from outside the board to ensure continuity.

**Transition Working Group:** A group was formed to manage the transition of tasks, with Ben coordinating the first meeting.

#### **Financial Overview** <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

**Listening Parties:** Irving presented a financial overview of recent listening parties, noting a small financial loss for each event.

**Profit and Loss Statement:** Irving shared the station's financials, highlighting income sources and major expenses.

**DJ Dues:** The board discussed the current state of DJ dues and potential strategies for increasing contributions.

* Make dues mandatory, but still sliding scale, with NOTAFLOF.

#### **Organizational Changes**

**General Manager Role:** The board discussed the potential role of a general manager to act as a liaison between DJs and the board.

**Board Composition:** The board considered evolving from a working board to a governing board, focusing on strategy and fundraising.

#### **Fundraising and Future Planning** <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

**Paid Staff Consideration:** The board debated the long-term goal of hiring paid staff and the need for a fundraising strategy to support this.

**Board Development:** Clair suggested hiring professionals to assist with board development and fundraising strategies.

#### **Communication and Engagement** <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

**External Communication:** The board discussed the need to communicate Amanda's departure to the wider community and how to frame that message.

**DJ Engagement:** The importance of engaging DJs in fundraising and station activities was emphasized, with suggestions for training and support.

#### **Action Items** <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

**Transition Working Group Meeting:** Ben to finalize the meeting schedule.

**Financial Document Sharing:** Irving to share financial documents with the board.

**Board Development Committee:** To meet and discuss potential candidates for vice chair and interim board chair roles.

**External Communication Draft:** Kerri and Clair to collaborate on drafting a message for external stakeholders.

#### **Next Steps** <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

**Monthly Board Meetings:** The board voted to resume monthly meetings starting in January.

**Board Chair Election:** The board will consider appointing an interim board chair, with Ben offering to serve temporarily.

#### **Closing Remarks** <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

Amanda thanked everyone for their participation and support during this transitional period. The meeting concluded with a reminder of upcoming events and meetings.

### 8:00 pm — Meeting adjourned. <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

The next meeting of the BFF.fm board is scheduled for Jan 2024. See [https://board.bff.fm](https://board.bff.fm/) for more information.

### Action Items <a href="#rqi00b94vu98" id="rqi00b94vu98"></a>

* Return to Fundraising strategy **(BOARD)**
* Return to hiring staff discussion **(BOARD)**
* Determine new day for monthly board meeting **(Clair/Board)**
* Interim board chair and vice chair extraordinary meeting **(BOARD)**
* External Comms for new structure/Amanda’s departure **(Kerri/Clair)**