# November 2024

### Agenda <a href="#isq2qnxilcuv" id="isq2qnxilcuv"></a>

* Review Agenda & Vote
* Vote to approve previous minutes

### Discussion Topics <a href="#gh90gq7a3ij6" id="gh90gq7a3ij6"></a>

1. Review notes from board retreat
   * Transition Working Group
   * New General Manager role
2. Financial review
   * Review income streams
   * Discuss shifting dues model
   * Decide whether to pursue paid staff in the future
   * Discuss overall fundraising strategy
3. Discuss changes to board composition and development
   * Differentiating between Board of Directors and Station Leadership
   * Shift from working board to governance/fundraising board
     1. Adopt “give or get” model
   * Vote to resume monthly meetings during transition phase
   * Determine Interim board chair OR new board vice chair to hold role until Amanda returns - Ben interested in interim board chair, Kerri interested in vice chair.
4. Review Action Items
   * Review upcoming dates on [Fundraising Calendar](https://docs.google.com/spreadsheets/d/1OZI6nu1juLKetn1abWnRMGdM8_6Fehbi/edit#gid=2036750973)
   * Addition to next month’s board meeting agenda- Mark - Legal audit
   * Ask folks that gave a one time gift in last FY (under $250) to consider becoming Besties; ask current Besties and DJs to increase monthly contribution by $5 or $10 - ???&#x20;

### Closing Items <a href="#m2d59stcwc8p" id="m2d59stcwc8p"></a>

* Any other business?

### Minutes <a href="#zdlkpcfvvx1" id="zdlkpcfvvx1"></a>

Present:

* **Amanda Guest**, Chair, Executive Director
* **Brandon Paski**, Secretary
* **Irving Pham**, Treasurer
* **Clair McDevitt**, Chair of Fundraising Committee
* **Ben Ward**, Technical Director
* **Christa Hartsock**, Chair of Tech Committee
* **Kerri O’Malley**, Chair of Content Marketing Subcommittee
* **Mark Pearson**, Board Member

Absent:

* **Erika Delgado**, Board Member at Large

### 6:02 pm — Convene, Vote on Agenda & Previous Minutes <a href="#byvicgateta6" id="byvicgateta6"></a>

Vote **YES** to approve the minutes.

Vote **YES** to adopt the proposed agenda.

### 6:11 pm— Discussion Topics <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

#### Board Meeting Agenda <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

**Agenda Review:** Amanda confirmed that everyone had reviewed the agenda. Christa needed a copy, which Amanda provided.

**Previous Minutes Approval:** The board approved the previous meeting minutes.

#### **Board Retreat Review** <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

**Retreat Outcomes:** Amanda summarized the board retreat, highlighting the decision to transition to a fully volunteer-led organization.

**Executive Director Role:** Amanda will remain the executive director on paper during her break, with a focus on transitioning day-to-day tasks to volunteers.

* Normally Vice Chair would become interim board chair, but we currently do not have anyone in that position

**Volunteer Leadership:** The board discussed creating redundancies and appointing co-chairs from outside the board to ensure continuity.

**Transition Working Group:** A group was formed to manage the transition of tasks, with Ben coordinating the first meeting.

#### **Financial Overview** <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

**Listening Parties:** Irving presented a financial overview of recent listening parties, noting a small financial loss for each event.

**Profit and Loss Statement:** Irving shared the station's financials, highlighting income sources and major expenses.

**DJ Dues:** The board discussed the current state of DJ dues and potential strategies for increasing contributions.

* Make dues mandatory, but still sliding scale, with NOTAFLOF.

#### **Organizational Changes**

**General Manager Role:** The board discussed the potential role of a general manager to act as a liaison between DJs and the board.

**Board Composition:** The board considered evolving from a working board to a governing board, focusing on strategy and fundraising.

#### **Fundraising and Future Planning** <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

**Paid Staff Consideration:** The board debated the long-term goal of hiring paid staff and the need for a fundraising strategy to support this.

**Board Development:** Clair suggested hiring professionals to assist with board development and fundraising strategies.

#### **Communication and Engagement** <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

**External Communication:** The board discussed the need to communicate Amanda's departure to the wider community and how to frame that message.

**DJ Engagement:** The importance of engaging DJs in fundraising and station activities was emphasized, with suggestions for training and support.

#### **Action Items** <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

**Transition Working Group Meeting:** Ben to finalize the meeting schedule.

**Financial Document Sharing:** Irving to share financial documents with the board.

**Board Development Committee:** To meet and discuss potential candidates for vice chair and interim board chair roles.

**External Communication Draft:** Kerri and Clair to collaborate on drafting a message for external stakeholders.

#### **Next Steps** <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

**Monthly Board Meetings:** The board voted to resume monthly meetings starting in January.

**Board Chair Election:** The board will consider appointing an interim board chair, with Ben offering to serve temporarily.

#### **Closing Remarks** <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

Amanda thanked everyone for their participation and support during this transitional period. The meeting concluded with a reminder of upcoming events and meetings.

### 8:00 pm — Meeting adjourned. <a href="#id-84iqkmbhjywq" id="id-84iqkmbhjywq"></a>

The next meeting of the BFF.fm board is scheduled for Jan 2024. See [https://board.bff.fm](https://board.bff.fm/) for more information.

### Action Items <a href="#rqi00b94vu98" id="rqi00b94vu98"></a>

* Return to Fundraising strategy **(BOARD)**
* Return to hiring staff discussion **(BOARD)**
* Determine new day for monthly board meeting **(Clair/Board)**
* Interim board chair and vice chair extraordinary meeting **(BOARD)**
* External Comms for new structure/Amanda’s departure **(Kerri/Clair)**


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://board.bff.fm/minutes/meetings/2024/november-2024.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.