November 2024
November 21 2024, San Francisco
Last updated
November 21 2024, San Francisco
Last updated
Review Agenda & Vote
Vote to approve previous minutes
Review notes from board retreat
Transition Working Group
New General Manager role
Financial review
Review income streams
Discuss shifting dues model
Decide whether to pursue paid staff in the future
Discuss overall fundraising strategy
Discuss changes to board composition and development
Differentiating between Board of Directors and Station Leadership
Shift from working board to governance/fundraising board
Adopt “give or get” model
Vote to resume monthly meetings during transition phase
Determine Interim board chair OR new board vice chair to hold role until Amanda returns - Ben interested in interim board chair, Kerri interested in vice chair.
Review Action Items
Review upcoming dates on
Addition to next month’s board meeting agenda- Mark - Legal audit
Ask folks that gave a one time gift in last FY (under $250) to consider becoming Besties; ask current Besties and DJs to increase monthly contribution by $5 or $10 - ???
Any other business?
Present:
Amanda Guest, Chair, Executive Director
Brandon Paski, Secretary
Irving Pham, Treasurer
Clair McDevitt, Chair of Fundraising Committee
Ben Ward, Technical Director
Christa Hartsock, Chair of Tech Committee
Kerri O’Malley, Chair of Content Marketing Subcommittee
Mark Pearson, Board Member
Absent:
Erika Delgado, Board Member at Large
Vote YES to approve the minutes.
Vote YES to adopt the proposed agenda.
Agenda Review: Amanda confirmed that everyone had reviewed the agenda. Christa needed a copy, which Amanda provided.
Previous Minutes Approval: The board approved the previous meeting minutes.
Retreat Outcomes: Amanda summarized the board retreat, highlighting the decision to transition to a fully volunteer-led organization.
Executive Director Role: Amanda will remain the executive director on paper during her break, with a focus on transitioning day-to-day tasks to volunteers.
Normally Vice Chair would become interim board chair, but we currently do not have anyone in that position
Volunteer Leadership: The board discussed creating redundancies and appointing co-chairs from outside the board to ensure continuity.
Transition Working Group: A group was formed to manage the transition of tasks, with Ben coordinating the first meeting.
Listening Parties: Irving presented a financial overview of recent listening parties, noting a small financial loss for each event.
Profit and Loss Statement: Irving shared the station's financials, highlighting income sources and major expenses.
DJ Dues: The board discussed the current state of DJ dues and potential strategies for increasing contributions.
Make dues mandatory, but still sliding scale, with NOTAFLOF.
General Manager Role: The board discussed the potential role of a general manager to act as a liaison between DJs and the board.
Board Composition: The board considered evolving from a working board to a governing board, focusing on strategy and fundraising.
Paid Staff Consideration: The board debated the long-term goal of hiring paid staff and the need for a fundraising strategy to support this.
Board Development: Clair suggested hiring professionals to assist with board development and fundraising strategies.
External Communication: The board discussed the need to communicate Amanda's departure to the wider community and how to frame that message.
DJ Engagement: The importance of engaging DJs in fundraising and station activities was emphasized, with suggestions for training and support.
Transition Working Group Meeting: Ben to finalize the meeting schedule.
Financial Document Sharing: Irving to share financial documents with the board.
Board Development Committee: To meet and discuss potential candidates for vice chair and interim board chair roles.
External Communication Draft: Kerri and Clair to collaborate on drafting a message for external stakeholders.
Monthly Board Meetings: The board voted to resume monthly meetings starting in January.
Board Chair Election: The board will consider appointing an interim board chair, with Ben offering to serve temporarily.
Amanda thanked everyone for their participation and support during this transitional period. The meeting concluded with a reminder of upcoming events and meetings.
Return to Fundraising strategy (BOARD)
Return to hiring staff discussion (BOARD)
Determine new day for monthly board meeting (Clair/Board)
Interim board chair and vice chair extraordinary meeting (BOARD)
External Comms for new structure/Amanda’s departure (Kerri/Clair)
The next meeting of the BFF.fm board is scheduled for Jan 2024. See for more information.