January 2020
January 16th 2020, San Francisco

AGENDA

Prior to the meeting, please add items for discussion here:
  1. 1.
    Review Agenda
  2. 2.
    Budget
  3. 3.
    Annual Report Presentation & Rewards
  4. 4.
    Fundraiser Postmortem
  5. 5.
    New Partnerships

MINUTES

Scribe: Ben Ward
Present:
  • Amanda Guest, General Manager
  • Ben Ward, Secretary, Technical Director
  • Will Craven, President of the Board
  • Tom Tierney
Guests:
  • Forrest Guest, Treasurer

18:24 - Budget

  • Books are balanced and the budget is published.
  • 2019 goal was to get to a budget of $100,000. We met the goal! Made the goal on top of our largest one-of donation.
  • Budget is primarily spent on people and programming.
  • Discussed how Amanda’s salary should grow. She’s underpaid compared to this kind of position in a more established organization, but we also want to keep our people cost balanced without other expenses. Amanda’s annual review is in March. Considered an additional review later in the year.
  • A side discussion about whether Tom could start serving a Hanky Panky in order to lure Paul Sulway into helping out with ads.
  • Equipment cost: Lots of big ticket items last year that will last years. Hard to exactly predict the expenses so planning to remain consistent.
  • 2020 emphasis on fundraising is about significantly growing our grant income.
  • Expect to maintain a relationship with Josef Krebs and company for consulting and grant writing.
  • VOTE: In favour of the budget for 2020. Passed.
  • VOTE: Formalise accounting of 2019 numbers. Passed..

19:08 - Annual Report Presentation & Awards

  • Nick has been crunching the database to get interesting insights.
  • Ben will look for some interesting listenership stats worth celebrating.
  • We should start taking manual records of weekly/monthly stats, since we don’t have an automated method.
  • Working on the physical awards — want to do something fun, don’t want to be wasteful.
  • Event is on the 26th.

Fundraiser Postmortem

  • It went really well! We beat the target: Raised > $20,000
  • 17 DJs made big contributions.
  • Gala was a huge success.
  • Some large donations straggling into 2020 (not counted yet, so a good new year bonus!)

New Partnerships

  • Salesforce/Transbay Park — Want to do a concert series. Budget is TBD.
    • Tentative plan: First Fridays lunchtime; noon–1:30pm
    • Investigate larger series ala MUSH later in the year.
  • We have a contact at the Ferry Building. No news yet.
  • Working with Sonny Smith on a live music concept.

Other Business

  • Motion to move Amanda’s future annual reviews (after this March) no later than December 15th each year (to align with budget revisions.) Passed.

ACTION ITEMS

    • Ben, Will, Tom
      • Plan Amanda’s annual review for March.
    • Ben
      • Stats for the report
        • Content on the site
        • Listenership
        • Archives played/shows created
    • Tom
      • Investigate bar-rewards as possible awards for the 26th.
    • Will
      • Work with Thor for his Feb 2nd event.
    • Amanda
      • Finish annual report
    • Forrest
      • State and Federal tax filings.
      • Shift focus to grant writing and board recruitment.
20:07 — Meeting adjourned.